GOVERNMENT OF INDIA
MINISTRY OF RAILWAY'S
(RAILWAY BOARD)

ENGINEERING STANDING ORDER NO. 1

Sub: Issue of Policy Instructions for Engineering Directorate-Engineering Standing Orders

For better and assured communication of instructions on various policy matters being dealt in the Board, circulars shall be issued from the Engg. Directorate in a serialised manner through a single window. To achieve this objective, following system shall be followed:

1. The circulars shall be issued under the title 'Engineering Standing Order No/ after the concerned ED and AM/OSD got it approved from ME. Its S. No. can be obtained from EDCE (G) who is custodian of Engineering Code and other Acts and rules of Engineering Branch.

2. EDs concerned shall take necessary steps for getting correction slips etc. issued and shal keep the compendium of circulars issued duly up-dated through the issue of a next edition or a correction slip for the respective compendium issued under Engineering Standing Orders only.

3. Chief Engineers on Zonal Railways should undertake similar action to establish a system that the latest instructions of Railway Board and Zonal headquarters reach the grass-root level in the field for implementation and assured awareness.

4. As per extant practice, at inspector and supervisor levels, a list of updated (i.e. with the latest correction slip or circular/standing order) codes, manuals, rules etc. relevant to their job are to be kept. These are inspected and checked by their superiors during their course of inspections and other interactions. Necessary documentation to ensure this is already in vogue and should be strengthened, if required.

5. CRB's Action Point 4.0 requires such stipulations and hence the compendiums of prevailing valid instructions are issued with a cut-off-date of 30.6.98.

6. New instructions, compendiums, and the later editions of compendiums shall be issued as Standing Orders only to ensure that any of these do not go out-of-sight and updating is assured in a systematic manner. The previous Standing Order under which earlier edition was issued would be superceded and cancelled through the positive act of either issuing a correction slip or a standing order.

7. The compendium format and its processing, circulation etc. is enclosed.

Sub: Compendium of Instructions

1. Compendium Format shall be having:

a) Suitable Title & title page indicative of the subject matter of compendium.

b) Index of contents in a lucid manner either chapter-wise or main para wise:

c) Circulars should also be indexed giving their para no. in compendium, subject and
Letter no. Annexure no. etc.

d) All main paras of Compendium should have a relevant title, brief contents of the
subject matter of the circular and reference of Railway Board's letter nos. placed at
which annexure number.

2. The first edition of compendium with cut-off date of 30.6.98 must be finished
before 30.9.98. Any further updating, revision etc. can be done later through correction
slips and future compendiums.

3. Circulation of Compendium: Because the compendiums are basically required
for awareness at the grass root level at which action is taken, these require circulation to all
Zonal Railway, Production Units and other Railway organisations, as elaborated in the
following paragraph.

4. Processing of the compendium in Board's/Zonal Railway Offices for approval: Once a compendium alongwith the follow-up action list is ready, it shall be prepared in five copies and would be put up for examination and approval through OSDW, AM and then to ME by the ED concerned in the Board. On Zonal Railways, Chief Engineers should establish similar systems of processing and approval.

For processing the approval, initially only 5 (five) copies should be made.

5. CIRCULATION: After approval, following distribution of the compendiums
should be made:

5.1 FOR BOARDS COMPENDIUM:

Therefore 80 copies should be made out and distributed.

5.2 Chief Engineers should establish suitable distribution system for the Zonal Railways.

6. FOLLOW UP ACTION: While finalising compendiums, issues requiring follow-up action would be surfacing and these should be tabulated for timely actions in the following format:

FOLLOW UP ACTION REQUIRED CONSEQUENT TO MAKING OF HIE COMPENDIUM

Directorate/Department: Engineering
Subject:

Controlling Officer:

Name: ____________

Design.____________

Note: CIRCULARS IN THE COMPENDIUM WHICH MAY REQUIRE REVISION/DELETION SHOULD ALSO BE LISTED IN THE ABOVE.